Design

Graphic Design Staff

Works with the Graphic Design Lead to create layouts and print materials for the convention, including the convention booklet, signs, and promotional flyers using artwork provided by the Illustration Team.

Events

Theater Lead

1. Plan a schedule for creating scenery/props and writing skits, in order to meet reasonable deadlines.
2. Work with Writing Lead to determine characters needed for skits.
3. Hold auditions for Opening/Closing Ceremony skits.
4. Make sure actors have scripts ahead of time and have rehearsed.
5. Rehearse scripts with all actors.
6. Make sure backup actors are available if necessary.
7. Set schedule of events that actors must be present for.
8. Ensure the theater troupe is a visible and active part of the con, both in walking around to meet / talk to / take photos with attendees and in specific events where it makes sense for them to attend.
9. Works with Foals and Programming Leads to schedule cosplayer appearances
10. Works with Gala Coordinator on any planned skits/appearances by staff cosplayers.

Tabletop Gaming Lead

1. Coordinate with Vendor Hall Lead to set up gaming demos for games being sold/showcased in the Vendor Hall.
2. Schedule gaming tournaments and events.
3. Coordinate donation of prizes for tournament winners.
4. Purchase or negotiates donation/lending of tabletop games for attendees to check out.
5. Create schedule for Tabletop Gaming staff, to ensure proper staff presence at all hours (24 hours).

Electronic Gaming Lead

1. Coordinate with Vendor Hall Lead to set up gaming demos for games being sold/showcased in the Vendor Hall.
2. Schedule gaming tournaments and events.
3. Coordinate donation of prizes for tournament winners.
4. Purchase or negotiates donation/lending of video games for attendees to check out.
5. Create schedule for Electronic Gaming staff, to ensure proper staff presence at all hours (24 hours).

Gala Decorator

1. Works with Hotel Lead to ensure room layout/decor/catering/cash bars are set up for the Gala.
2. Works with Music Lead to ensure musical performances are arranged for the Gala.
3. Works with Theater Lead and Troupe actors/cosplayers to prepare skits/appearances by staff cosplayers.

Programming Staff

1. Assist Panelists with needs at con, including answering questions and helping with set up when requested.
2. Make sure Panelists are ready to begin at least 5-15 minutes prior to their event.
3. Give time cues to Panelists for 10 and 5 minutes to panel time end.
4. Assist Panel Productions Staff as needed.

Escape Room Staff

1. Help beta test escape room prior to con. (If local)
2. Attend training from Escape Room Lead. (Can be done remotely if not local.)
3. Help with some design work, if artistically inclined. (Optional)
4. Assist with setup / tare down of room at-con.
5. Help setup and then run / reset escape room sessions at-con.

Theater Actor

1. Rehearse and memorize scripts for convention events.
2. Rehearse skits with Theater Lead.
3. Arrive early for scheduled events, prepared and in costume.

Theater Assistant

1. Assists Theater Troupe in getting between scheduled events during the con.

Front Page Suiter

1. Wears the Front Page suit around the con and brings joy to attendees!
2. Works with Events Director to create a schedule for appearances.

Writing Staff

1. Read and judge Scribblefest contest pre-con.
2. Read and judge Iron Author contest at-con.
3. Moderate and help Programming Lead organize Writing Events.

Tabletop Gaming Staff

Staff the Tabletop Gaming Room at the con.

Electronic Gaming Staff

Staff the Electronic Gaming Room at the con.

CCG Staff

Works with CCG Lead to assist in the running and coordination of CCG events.

Foals Staff

1. Staff the Foal Room at the con.
2. Assist with running Foal Programming Events at-con.

Arts & Crafts Staff

1. Keep the Arts & Crafts room well stocked, ensuring that all of the attendees are having a great experience.
2. Monitor the room for the safety of younger children and other attendees.
3. Must be able to interact with children, as well as navigate tight spaces in a cluttered room.
4. A friendly attitude and welcoming appearance are essential.

Cosplay Repair Staff

Repairs costumes throughout the convention as they get damaged from use.

Guest Relations (GR)

Autograph Room Staff

1. Ensure a safe environment for Guests operating within their contractual obligations for autograph and picture attendee interaction.
2. Plan for and procure Autograph supplies and approved Guest signature cards, stocking to appropriate levels.
3. Ensure that Autograph supplies are available and that Guests have their signature cards for each Autograph session.
4. Collect and handle money in a manner consistent with proper business practices for accounting and fulfilling contractual obligations with convention Guests and attendees.
5. Make an accurate accounting and reporting of all money collected and distributed through Autograph activities. (This is in addition to the further accounting done by the Con Chairs/Pegasi Board.)
6. Be familiar with autograph and picture taking policies and enforce autograph and picture taking policies as set forth by the convention and Guest contracts.
7. Be aware of and communicate, as appropriate, the terms and prices for each Guest.

Green Room Staff

1. Work with the Green Room Lead to ensure a safe environment, away from the convention attendees, for each group of convention Guests.
2. Provide food, snacks, drinks, entertainment materials, and related items to guests during the con.
3. Keep Green Rooms clean including removal of trash, upkeep of bathroom facilities, seating arrangements, and appearance of food presentation.
4. Maintain a professional attitude and appearance when working with Guests and addressing their needs.

Hotel

Con Store Lead

1. Collect and handle money in a manner consistent with proper business practices.
2. Make an accurate accounting and reporting of all money collected and distributed through the Con Store. (This is in addition to the further accounting done by the Con Chairs/Pegasi Board.)
3. Take daily inventory of items before opening and prior to closing of Con Store each day, including before and after the convention.
4. Create schedule for Con Store staff, to ensure proper staff presence at all hours.

Con Store Staff

1. Collect and handle money in a manner consistent with proper business practices.
2. Maintain a professional attitude and appearance when working with attendees and addressing their questions and concerns.
3. Move con store merchandise into Vendor Hall after closing each day.

Vendor Hall Staff

1. Provide support for Vendors at-con, including delivering water and taking food orders.
2. Control traffic flow at entrance and exit.

Horse Relations (HR)

Applications Specialist

1. Act as a second-in-command of Human (Horse) Resources, assisting the director with handling various staffing concerns.
2. Receives applications as they are submitted.
3. Ensure applications are sent to each applicable department for approval or rejection.
4. Work closely with department Directors to ensure applications are organized and no applying staffer is left behind.
5. Create user account for every approved staff applicant.
6. Make sure the public Open Positions page remains updated. (Work with IT to update the page on the weekly.)

Hospitality Staff

1. Help make sure Hospitality Lounge is set up and maintained during the convention.
2. Provide food/drinks to staff members during the convention.
3. Make sure food/drinks do not leave the Hospitality Lounge.

Info Technology (IT)

Web Developer Staff

Assists in development and coding for the EFNW website and EFNW internal web applications.

Web Content Staff

Assists in creating, publishing and maintaining website content.

Registration Staff

1. Prepare badges prior to con.
2. Assist with the processing of badge pick-up at con.
3. Assist with successful delivery of perks to high tier badge holders.
4. Assist with ADA badge distribution.

Productions

Lighting Designer

Turn up the lights yo

Video Designer

Videoy goodness

Side Panels Staff

Work with Audio, Video, or Lights as assigned by the Productions Director.

Mane Stage Staff

Assists with various tasks on the Mane Stage, such as acting as a stage hand or camera operations.

Operations

Celestial Guard Staff

1. Represent the public face of EFNW.
2. Interact with attendees, aiding them with directions and other questions.
3. Patrol the venue during the day to ensure attendees are having good, clean, fun, and reduce opportunities for harmful shenanigans.
4. Respond to any security threats or emergency situations while on duty.

Lunar Guard Staff

1. Represent the public face of EFNW.
2. Interact with attendees, aiding them with directions and other questions.
3. Patrol the venue at night to ensure attendees are having good, clean, fun, and reduce opportunities for harmful shenanigans.
4. Respond to any security threats or emergency situations while on duty.

Royal Guard Dispatch Staff

You will be responsible for manning the desk at the Hub and making sure that volunteers know when to work and where they will be stationed. Must be able to answer general question about the con and layout. Verifying that staff have an appropriate way to contact you and relay information to the Hub. You will also be responsible for overseeing the collection and inventory of lost items that are turned in.

Volunteer Hub Staff

1. Manage Volunteer Hub
2. Answer questions from staff and potentially attendees.
3. Help coordinate message transfer between departments.
4. Take requests from other departments to pass on to Directors/Leads as needed.

Public Relations (PR)

Announcements Staff

1. Check Public Relations Calendar for announcement requests from staff.
2. Schedule/approve announcements, ensuring each has adequate time in the public view before the next.
3. Stagger application and contests openings.
4. Post announcements to all social media outlets simultaneously (DeviantArt, Facebook, MLPForums, Twitter, Tumblr).
5. Contact social media sites outside of EFNW prior to the announcement going live (Equestria Daily, Horse News, etc.).
6. Provide final proofing of announcements before posting.

Info Desk Staff

1. Run the Information Desk.
2. Provide assistance to con goers, including books, lanyards, and general information. Experts in everything that has to do with the venue and history of the convention.
3. Able to direct staff as well as attendees.
4. Has phone numbers for each convention room in use during the con.

Photography Staff

1. Coordinate under the Photography Lead.
2. Use high quality camera to photograph events (with focus on ticketed events) and attendees during the convention.
3. Potentially assist with pre-con projects requiring a photographer.

Social Media Staff

1. Manage and provide social media content.
2. Coordinate with Writing Lead and Announcement Lead to ensure content for social media accounts is generated and proofed within the schedule.

Street Team Staff

Help promote the convention in the general Seattle area.

Charity

Charity Staff

1. Staff the Silent Auction.
2. Staff the Live Auction
2. Assist with the Charity Donation Bins.