Open Positions
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Events

Sub-Event Lead

Sub-Event Lead

  1. Organize supplementary sub-events hosted by Everfree Northwest throughout the year.
  2. These may include concerts, parties, or other family friend social gatherings.
  3. Work with Street Team to properly advertise sub-events and advertise EFNW at each sub-event.
Escape Room Staff

Escape Room Staff

Help to build and run the My Little Pony themed escape room at Everfree Northwest 2017! 1. Help beta test escape room prior to con. (If local) 2. Attend training from Escape Room Lead. (Can be done remotely if not local.) 3. Help with some design work, if artistically inclined. (Optional) 4. Assist with setup / tare down of room at-con. 5. Help setup and then run / reset escape room sessions at-con.

Charity

Charity Staff

Charity Staff

  1. Staff the Silent Auction.
  2. Assist with the Charity Donation Bins.

Collectible Card Game

CCG Staff

CCG Staff

  1. Works with CCG Lead to assist in the running and coordination of CCG events.

Electronic Gaming

Electronic Gaming Staff

Electronic Gaming Staff

  1. Staff the Electronic Gaming Room at the con.

Foal Events

Foal Events Staff

Foal Events Staff

  1. Staff the Foal Room at the con.
  2. Assist with running Foal Programming Events at-con.

Theater

Theater Staff

Theater Staff

Theater staff helps the theater team with setting up, tearing down and keeping things running within the theater department throughout the day.

Art Track

Arts and Crafts Staff

Arts and Crafts Staff

  1. Keep the Arts & Crafts room well stocked, ensuring that all of the attendees are having a great experience.
  2. Monitor the room for the safety of younger children and other attendees.
  3. Must be able to interact with children, as well as navigate tight spaces in a cluttered room.
  4. A friendly attitude and welcoming appearance are essential.

Writing Track

Writing Track Staff

Writing Track Staff

  1. Read and judge Scribblefest contest pre-con.
  2. Read and judge Iron Author contest at-con.
  3. Moderate and help Programming Lead organize Writing Events.

Guest Relations

Autographs

Autograph Room Lead

Autograph Room Lead

  1. Ensure a safe environment for Guests operating within their contractual obligations for autograph and picture attendee interaction.
  2. Assist Royal Guard Line Management staff in managing lines in the Autograph space.
  3. Plan for and procure Autograph supplies and approved Guest signature cards, stocking to appropriate levels.
  4. Ensure that Autograph supplies are available and that Guests have their signature cards for each Autograph session.
  5. Collect and handle money in a manner consistent with proper business practices for accounting and fulfilling contractual obligations with convention Guests and attendees.
  6. Make an accurate accounting and reporting of all money collected and distributed through Autograph activities. (This is in addition to the further accounting done by the GR Director/Con Chairs/Pegasi Board.)
  7. Be familiar with autograph and picture taking policies and enforce autograph and picture taking policies as set forth by the convention and Guest contracts.
  8. Be aware of and communicate, as appropriate, the terms and prices for each Guest.
Autograph Room Staff

Autograph Room Staff

  1. Ensure a safe environment for Guests operating within their contractual obligations for autograph and picture attendee interaction.
  2. Plan for and procure Autograph supplies and approved Guest signature cards, stocking to appropriate levels.
  3. Ensure that Autograph supplies are available and that Guests have their signature cards for each Autograph session.
  4. Collect and handle money in a manner consistent with proper business practices for accounting and fulfilling contractual obligations with convention Guests and attendees.
  5. Make an accurate accounting and reporting of all money collected and distributed through Autograph activities. (This is in addition to the further accounting done by the Con Chairs/Pegasi Board.)
  6. Be familiar with autograph and picture taking policies and enforce autograph and picture taking policies as set forth by the convention and Guest contracts.
  7. Be aware of and communicate, as appropriate, the terms and prices for each Guest.

Green Room

Green Room Staff

Green Room Staff

  1. Work with the Green Room Lead to ensure a safe environment, away from the convention attendees, for each group of convention Guests.
  2. Provide food, snacks, drinks, entertainment materials, and related items to guests during the con.
  3. Keep Green Rooms clean including removal of trash, upkeep of bathroom facilities, seating arrangements, and appearance of food presentation.
  4. Maintain a professional attitude and appearance when working with Guests and addressing their needs.

Human Resources

Applications Lead

Applications Lead

  1. Receives applications as they are submitted.
  2. Ensure applications are sent to each applicable department for approval or rejection.
  3. Work closely with department Directors to ensure applications are organized and no applying staffer is left behind.
  4. Create user account for every approved staff applicant.
  5. Make sure each staff member creates a page with useful personal information during the selection process.
  6. Make sure each staff member is added to the staff mailing list/newsletter.
  7. Make sure the public Open Positions page remains updated. (Work with IT to update the page on the weekly.)
  8. Consult each department to determine number of staff positions needed for the year.
  9. Ensure that new/superfluous positions are not created without proper descriptions. (Consult Chairs on new positions being created.)
  10. Work with Sub-Event Lead to advertise and recruit in unreachable areas.

Hospitality

Hospitality Staff

Hospitality Staff

  1. Help make sure Hospitality Lounge is set up and maintained during the convention.
  2. Provide food/drinks to staff members during the convention.
  3. Make sure food/drinks do not leave the Hospitality Lounge.

Information Technology

Registration

Registration Staff

Registration Staff

  1. Prepare badges prior to con.
  2. Assist with the processing of badge pick-up at con.
  3. Assist with successful delivery of perks to high tier badge holders.
  4. Assist with ADA badge distribution.

Operations

Driver Lead

Driver Lead

  1. Must have an up to date driver's license (CDL Preferred, Class B Interstate IDEAL).
  2. Solicit, confirm, and keep in contact with vehicles/drivers to transport supplies to the convention on Thursday and from the convention on Sunday and Monday.
  3. Coordinate Drivers to be sure equipment is moved from the storage space to the convention space in an organized manner during load-in and load out.
  4. Deploy Drivers to run errands to areas around the convention space to pick up supplies that may be needed, including food, water, and other emergency supply runs.
  5. Create schedule for Driver staff, to ensure proper staff presence at all hours.
Driver Staff

Driver Staff

  1. Run errands to areas around the convention space to pick up supplies that may be needed.
  2. Move equipment between the storage space and the convention space during load in and load out.
  3. Must have an up to date driver's license (CDL Preferred, Class B Interstate IDEAL).
Volunteer Hub Staff

Volunteer Hub Staff

  1. Manage Volunteer Hub
  2. Answer questions from staff and potentially attendees.
  3. Help coordinate message transfer between departments.
  4. Manage the radios at-con and make sure they are charged at the end of the day.
  5. Take requests from other departments to pass on to Directors/Leads as needed.

Logistics

Logistics Lead

Logistics Lead

  1. Inventory items in storage facility after the convention, comparing actual supplies with recorded inventories from departments before leaving the convention space.
  2. Receive order requests for equipment from departments during the year. Work with Con Chairs/Pegasi Board to order items not already owned by the convention.
  3. Maintain and update the Inventory database.
  4. Receive inventory list from Operations Director to collect only necessary items from storage for transport to the convention
  5. Organize transportation of all needed supplies from the storage to the venue, ensuring that all convention assets necessary for the con weekend get successfully transported to the Hotel.
  6. Keep in contact with Driver Lead to transport supplies to the convention on Thursday and from the convention on Sunday and Monday.
  7. Directs the volunteers from other departments to load, unload, and do general set-up on Thursday.
  8. Direct volunteers to pack and tear down on Sunday.
  9. Create schedule for Logistics staff, to ensure proper staff presence at all hours.
Logistics Staff

Logistics Staff

  1. Assist Logistics Lead.
  2. Aid with organizing and inventorying storage unit throughout the year.

Information Desk

Information Desk Staff

Information Desk Staff

  1. Run the Information Desk.
  2. Provide assistance to con goers, including books, lanyards, and general information. Experts in everything that has to do with the venue and history of the convention.
  3. Able to direct staff as well as attendees.
  4. Has phone numbers for each convention room in use during the con.

Public Relations

Announcement Lead

Announcement Lead

  1. Check Public Relations Calendar for announcement requests from staff.
  2. Schedule/approve announcements, ensuring each has adequate time in the public view before the next.
  3. Stagger application and contests openings.
  4. Post announcements to all social media outlets simultaneously (DeviantArt, Facebook, MLPForums, Twitter, Tumblr).
  5. Contact social media sites outside of EFNW prior to the announcement going live (Equestria Daily, Horse News, etc.).
  6. Provide final proofing of announcements before posting.
Tumblr Staff

Tumblr Staff

  1. Check Tumblr page regularly (several times a week).
  2. Interact with attendees on a daily basis, including answering questions.
  3. Monitor reblog comments and tags on posts.
  4. Monitor asks and submissions.
  5. Maintain a positive environment and attitude on social media.

Street Team

Street Team Staff

Street Team Staff

  1. Made up of volunteer staff.
  2. Made up of volunteer attendees.
  3. Deployed by Street Team Lead to be most effective.

Royal Guard

Celestial Guard Staff

Celestial Guard Staff

  1. Represent the public face of EFNW.
  2. Interact with attendees, aiding them with directions and other questions.
  3. Patrol the venue during the day to ensure attendees are having good, clean, fun, and reduce opportunities for harmful shenanigans.
  4. Respond to any security threats or emergency situations while on duty.
Lunar Guard Staff

Lunar Guard Staff

  1. Represent the public face of EFNW.
  2. Interact with attendees, aiding them with directions and other questions.
  3. Patrol the venue at night to ensure attendees are having good, clean, fun, and reduce opportunities for harmful shenanigans.
  4. Respond to any security threats or emergency situations while on duty.

Line Management

Line Management Staff

Line Management Staff

  1. Maintain clear, efficient line organization during the con.
  2. Ensure that lines are clearly delineated before con doors open (tape on floor, signage, etc).
  3. Ensure that attendees always know where to go or stand if they want to attend an event.
  4. Ensure Foals, Special Needs, Sponsors, Patrons, and high tier badge holders all have fast pass/front of line access.
  5. Assuming lines are properly managed and all is well, entertain the guests as they wait!

Productions

General Productions Staff

General Productions Staff

If none of the other jobs in productions seem to fit you exactly, but you still want to work with Audio, Video, or Lights for Everfree Northwest 2017, go ahead and apply here and we’ll find a place for you.

You should be available for either (but hopefully both) setup on Thursday (May 11) or teardown on Sunday Evening (May 14).

Stage Manager

Stage Manager

Works in the Mane Stage. In charge of the Mane Stage area, including moving people and objects before and during panels. In charge of the stagehands to help complete this task.

You should be available for either (but hopefully both) setup on Thursday (May 11) or teardown on Sunday Evening (May 14).

Stagehand

Stagehand

Works in the Mane Stage. Duties include Pre-con Setup and post con teardown. Working in the Mane Stage during the day moving stage pieces between and during panels and sets during concerts. Should be able to lift 50 pounds unassisted.

You should be available for either (but hopefully both) setup on Thursday (May 11) or teardown on Sunday Evening (May 14).

Camera Operator

Camera Operator

Operates a video camera during panels and/or concerts.

You should be available for either (but hopefully both) setup on Thursday (May 11) or teardown on Sunday Evening (May 14).

Soundboard Operator

Soundboard Operator

Operates the Mane Stage Soundboard during Panels and/or concerts.

You should be available for either (but hopefully both) setup on Thursday (May 11) or teardown on Sunday Evening (May 14).

Panel Productions Staff

Panel Productions Staff

Works in the side panel rooms setting up and running sound and projectors.

You should be available for either (but hopefully both) setup on Thursday (May 11) or teardown on Sunday Evening (May 14).

Hotel

Sponsorship Lead

Sponsorship Lead

  1. Coordinate table trades with other local conventions and MLP themed conventions around the country.
  2. Arrange con book advertisement swaps, both with other conventions (including those outside of pony cons), and with businesses.
  3. Solicit businesses to offer free promotion and/or free swag/items in exchange for advertising on our website (this can be done through email, calls, or in person if the business is local).
  4. Negotiate advertising/flyer promotion with local businesses.

Vendor Hall

Vendor Hall Staff

Vendor Hall Staff

  1. Provide support for Vendors at-con, including delivering water and taking food orders.
  2. Control traffic flow at entrance and exit.

Con Store

Con Store Staff

Con Store Staff

  1. Collect and handle money in a manner consistent with proper business practices.
  2. Maintain a professional attitude and appearance when working with attendees and addressing their questions and concerns.
  3. Move con store merchandise into Vendor Hall after closing each day.
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