Brand

Grand Galloping Gala Coordinator

Grand Galloping Gala Coordinator

1. Works with Hotel Lead to ensure room layout/decor/catering/cash bars are set up for the Gala. 2. Works with Music Lead to ensure musical performances are arranged for the Gala. 3. Works with Theater Lead and Troupe actors/cosplayers to prepare skits/appearances by staff cosplayers.

Vendor Hall

Vendor Hall Staff

Vendor Hall Staff

1. Provide support for Vendors at-con, including delivering water and taking food orders. 2. Control traffic flow at entrance and exit.

Con Store

Con Store Staff

Con Store Staff

1. Collect and handle money in a manner consistent with proper business practices. 2. Maintain a professional attitude and appearance when working with attendees and addressing their questions and concerns. 3. Move con store merchandise into Vendor Hall after closing each day.

Events

Escape Room Staff

Escape Room Staff

1. Help beta test escape room prior to con. (If local) 2. Attend training from Escape Room Lead. (Can be done remotely if not local.) 3. Help with some design work, if artistically inclined. (Optional) 4. Assist with setup / tare down of room at-con. 5. Help setup and then run / reset escape room sessions at-con.
Escape Room Staff

Escape Room Staff

1. Help beta test escape room prior to con. (If local) 2. Attend training from Escape Room Lead. (Can be done remotely if not local.) 3. Help with some design work, if artistically inclined. (Optional) 4. Assist with setup / tear down of room at-con. 5. Help setup and then run / reset escape room sessions at-con.
Contests Staff

Contests Staff

Assist contest lead with their duties.

Programming

Programming Staff

Programming Staff

1. Assist Panelists with needs at con, including answering questions and helping with set up when requested. 2. Make sure Panelists are ready to begin at least 5-15 minutes prior to their event. 3. Give time cues to Panelists for 10 and 5 minutes to panel time end. 4. Assist Panel Productions Staff as needed.

Cosplay

Cosplay Repair Staff

Cosplay Repair Staff

1. Repairs costumes throughout the convention as they get damaged from use.
Cosplay Staff

Cosplay Staff

Assist Cosplay Lead in preparing cosplay events and helping to run them at-con

Collectible Card Game

CCG Staff

CCG Staff

1. Works with CCG Lead to assist in the running and coordination of CCG events.

Electronic Gaming

Electronic Gaming Lead

Electronic Gaming Lead

1. Coordinate with Vendor Hall Lead to set up gaming demos for games being sold/showcased in the Vendor Hall. 2. Schedule gaming tournaments and events. 3. Coordinate donation of prizes for tournament winners. 4. Purchase or negotiates donation/lending of video games for attendees to check out. 5. Create schedule for Electronic Gaming staff, to ensure proper staff presence at all hours (24 hours).
Electronic Gaming Staff

Electronic Gaming Staff

1. Staff the Electronic Gaming Room at the con.

Foal Events

Foal Events Staff

Foal Events Staff

1. Staff the Foal Room at the con. 2. Assist with running Foal Programming Events at-con.

Tabletop Gaming

Tabletop Gaming Staff

Tabletop Gaming Staff

1. Staff the Tabletop Gaming Room at the con.

Art Track

Arts and Crafts Staff

Arts and Crafts Staff

1. Keep the Arts & Crafts room well stocked, ensuring that all of the attendees are having a great experience. 2. Monitor the room for the safety of younger children and other attendees. 3. Must be able to interact with children, as well as navigate tight spaces in a cluttered room. 4. A friendly attitude and welcoming appearance are essential.

Writing Track

Writing Staff

Writing Staff

1. Read and judge Scribblefest contest pre-con. 2. Read and judge Iron Author contest at-con. 3. Moderate and help Programming Lead organize Writing Events.

Guest Relations

Guest Chauffeur

Guest Chauffeur

1. Transport talent to and from convention venue to their hotel. 2. Transport talent to any restaurants they wish to visit. 3. Communicate with Guest Relations director about pick ups and drop offs of Guests. 4. Communicate with VIP Liaisons to schedule pick up and drop off times throughout the day. 5. On time to retrieve Guests from their hotel. 6. Must have a valid driver's license.
VIP Liaison

VIP Liaison

1. Ensure each Special Guest is aware of the daily schedule in the morning. 2. Set a pick up time for the morning and estimated departure time from the convention space at the end of the day. 3. Ensure each Special Guest is provided with meals, coffee, water, and snacks as needed. 4. Ensure each Special Guest arrives at their events 5-10 minutes prior to its beginning.

Music

Music Staff

Music Staff

Assist music lead with their duties.

Autographs

Autograph Room Staff

Autograph Room Staff

1. Ensure a safe environment for Guests operating within their contractual obligations for autograph and picture attendee interaction. 2. Plan for and procure Autograph supplies and approved Guest signature cards, stocking to appropriate levels. 3. Ensure that Autograph supplies are available and that Guests have their signature cards for each Autograph session. 4. Collect and handle money in a manner consistent with proper business practices for accounting and fulfilling contractual obligations with convention Guests and attendees. 5. Make an accurate accounting and reporting of all money collected and distributed through Autograph activities. (This is in addition to the further accounting done by the Con Chairs/Pegasi Board.) 6. Be familiar with autograph and picture taking policies and enforce autograph and picture taking policies as set forth by the convention and Guest contracts. 7. Be aware of and communicate, as appropriate, the terms and prices for each Guest.

Green Room

Green Room Staff

Green Room Staff

1. Work with the Green Room Lead to ensure a safe environment, away from the convention attendees, for each group of convention Guests. 2. Provide food, snacks, drinks, entertainment materials, and related items to guests during the con. 3. Keep Green Rooms clean including removal of trash, upkeep of bathroom facilities, seating arrangements, and appearance of food presentation. 4. Maintain a professional attitude and appearance when working with Guests and addressing their needs.

Human Resources

Applications Specialist

Applications Specialist

Human resources Vice Director is the second in command for Human Resources. They have the ability to do almost everything HR Director can do along with moving/approving/denying applications and editing the directory. They also help staff as needed for various problems, whether it's with other staffers or some information gathering. 1. Receives applications as they are submitted. 2. Ensure applications are sent to each applicable department for approval or rejection. 3. Work closely with department Directors to ensure applications are organized and no applying staffer is left behind. 4. Create user account for every approved staff applicant. 5. Make sure each staff member creates a page with useful personal information during the selection process. 6. Make sure each staff member is added to the staff mailing list/newsletter. 7. Make sure the public Open Positions page remains updated. (Work with IT to update the page on the weekly.) 8. Consult each department to determine number of staff positions needed for the year. 9. Ensure that new/superfluous positions are not created without proper descriptions. (Consult Chairs on new positions being created.) 10. Work with Sub-Event Lead to advertise and recruit in unreachable areas.

Information Technology

Information Technology Staff

Information Technology Staff

1. Works under Information Technology Director to provide/set-up/troubleshoot necessary technology to Everfree Northwest. 2. Set up Staff Meeting broadcasting and recording equipment as needed.
Website Dev Staff

Website Dev Staff

Assists in creating, publishing and maintaining website content.

Productions

Side Panel Staff

Side Panel Staff

1. Work with Audio, Video, or Lights as assigned by the Productions Director.
Mane Stage Staff

Mane Stage Staff

1. Will be used throughout the Mane Stage in various capacities, jobs might include: 2. Soundboard operation for panels and/or concerts 3.Video Camera Operation 4. Setting up room between panels and concerts Please include your personal preferences in your application .
Mane Stage Lead

Mane Stage Lead

1. Directs the staff for the Mane Stage, including Audio, Video and Lighting. 2. Duties include renting equipment, working with the Operations department to bring equipment in and out in a timely manner pre and post con. 3. Assigns any staff for Mane Stage to shifts and work schedules.
Video Lead

Video Lead

Videoy goodness
Lighting Designer

Lighting Designer

Turn up the lights yo
L2

L2

Lighting L2

Registration

Registration Staff

Registration Staff

1. Prepare badges prior to con. 2. Assist with the processing of badge pick-up at con. 3. Assist with successful delivery of perks to high tier badge holders. 4. Assist with ADA badge distribution.

Operations

Driver Lead

Driver Lead

1. Must have an up to date driver's license (CDL Preferred, Class B Interstate IDEAL). 2. Solicit, confirm, and keep in contact with vehicles/drivers to transport supplies to the convention on Thursday and from the convention on Sunday and Monday. 3. Coordinate Drivers to be sure equipment is moved from the storage space to the convention space in an organized manner during load-in and load out. 4. Deploy Drivers to run errands to areas around the convention space to pick up supplies that may be needed, including food, water, and other emergency supply runs. 5. Create schedule for Driver staff, to ensure proper staff presence at all hours.
Driver Staff

Driver Staff

1. Run errands to areas around the convention space to pick up supplies that may be needed. 2. Move equipment between the storage space and the convention space during load in and load out. 3. Must have an up to date driver's license (CDL Preferred, Class B Interstate IDEAL).
Volunteer Hub Staff

Volunteer Hub Staff

1. Manage Volunteer Hub 2. Answer questions from staff and potentially attendees. 3. Help coordinate message transfer between departments. 4. Take requests from other departments to pass on to Directors/Leads as needed.

Royal Guard

Celestial Guard Staff

Celestial Guard Staff

1. Represent the public face of EFNW. 2. Interact with attendees, aiding them with directions and other questions. 3. Patrol the venue during the day to ensure attendees are having good, clean, fun, and reduce opportunities for harmful shenanigans. 4. Respond to any security threats or emergency situations while on duty.
Lunar Guard Staff

Lunar Guard Staff

1. Represent the public face of EFNW. 2. Interact with attendees, aiding them with directions and other questions. 3. Patrol the venue at night to ensure attendees are having good, clean, fun, and reduce opportunities for harmful shenanigans. 4. Respond to any security threats or emergency situations while on duty.
Royal Guard Dispatch

Royal Guard Dispatch

You will be responsible for manning the desk at the Hub and making sure that volunteers know when to work and where they will be stationed. Must be able to answer general question about the con and layout. Verifying that staff have an appropriate way to contact you and relay information to the Hub. You will also be responsible for overseeing the collection and inventory of lost items that are turned in.

Hospitality

Hospitality Staff

Hospitality Staff

1. Help make sure Hospitality Lounge is set up and maintained during the convention. 2. Provide food/drinks to staff members during the convention. 3. Make sure food/drinks do not leave the Hospitality Lounge.

Logistics

Logistics Lead

Logistics Lead

1. Inventory items in storage facility after the convention, comparing actual supplies with recorded inventories from departments before leaving the convention space. 2. Receive order requests for equipment from departments during the year. Work with Con Chairs/Pegasi Board to order items not already owned by the convention. 3. Maintain and update the Inventory database. 4. Receive inventory list from Operations Director to collect only necessary items from storage for transport to the convention 5. Organize transportation of all needed supplies from the storage to the venue, ensuring that all convention assets necessary for the con weekend get successfully transported to the Hotel. 6. Keep in contact with Driver Lead to transport supplies to the convention on Thursday and from the convention on Sunday and Monday. 7. Directs the volunteers from other departments to load, unload, and do general set-up on Thursday. 8. Direct volunteers to pack and tear down on Sunday. 9. Create schedule for Logistics staff, to ensure proper staff presence at all hours.
Logistics Staff

Logistics Staff

1. Assist Logistics Lead. 2. Aid with organizing and inventorying storage unit throughout the year.

Line Management

Line Management Lead

Line Management Lead

1. Maintain clear, efficient line organization during the con. 2. Ensure that lines are clearly delineated before con doors open (tape on floor, signage, etc). 3. Ensure that attendees always know where to go or stand if they want to attend an event. 4. Ensures Foals, ADA, and high tier badges all have fast pass/front of line access. 5. Coordinate entertain for attendees as they wait. 6. Create schedule for Line Management staff, to ensure proper staff presence at all hours.
Line Management Staff

Line Management Staff

1. Maintain clear, efficient line organization during the con. 2. Ensure that lines are clearly delineated before con doors open (tape on floor, signage, etc). 3. Ensure that attendees always know where to go or stand if they want to attend an event. 4. Ensure Foals, Special Needs, Sponsors, Patrons, and high tier badge holders all have fast pass/front of line access. 5. Assuming lines are properly managed and all is well, entertain the guests as they wait!

Public Relations

Information Desk

Information Desk Staff

Information Desk Staff

1. Run the Information Desk. 2. Provide assistance to con goers, including books, lanyards, and general information. Experts in everything that has to do with the venue and history of the convention. 3. Able to direct staff as well as attendees. 4. Has phone numbers for each convention room in use during the con.

Photography

Photographer Staff

Photographer Staff

1. Coordinate under the Photography Lead. 2. Use high quality camera to photograph events (with focus on ticketed events) and attendees during the convention. 3. Potentially assist with pre-con projects requiring a photographer.

Street Team

Street Team Lead

Street Team Lead

1. Organize Street Team, made of staff and attendees. 2. Reward members for number of places advertised, with potential for free merchandise and exclusive swag. 3. Members may be permitted to attend conventions on behalf of Everfree Northwest and run table trades there (more rewards offered). 4. Work to inform those outside Washington of the convention. 5. Create a positive impression of Everfree Northwest. 6. Organize fun ways to promote the con locally with the Street Team.
Street Team Staff

Street Team Staff

1. Made up of volunteer staff. 2. Made up of volunteer attendees. 3. Deployed by Street Team Lead to be most effective.

Charity

Charity Lead

Charity Lead

1. Coordinate Charity Auction and Silent Auction. 2. Review Charity agreement form to be applicable/updated for current year. 3. Create Charity page assets for website, including promotion of supported charity(s), pictures of past and current events/donations, and promotional advertisement text. 4. Approach those that have previously donated to inquire if they would like to again. 5. Approaches approved Vendors requesting donations. 6. Approach creators in the community/fandom requesting donations. 7. Document/catalog donations received throughout the year. 8. Keep open and clear communication line with potential donors. 9. Organize Charity Bin drive, including collecting and storing donations during the convention, as well as delivering when the convention is over. 10. Work with Public Relations to advertise Charity Auctions, donations needed, and the Charity Bin drive. 11. Create schedule for Charity staff, to ensure proper staff presence at all hours.
Charity Staff

Charity Staff

1. Staff the Silent Auction. 2. Staff the Live Auction 2. Assist with the Charity Donation Bins.