Open Positions – Everfree Northwest

Open Positions

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Events

Cosplay Repair Staff

Repairs costumes throughout the convention as they get damaged from use.

Sub-Event Lead

Organize supplementary sub-events hosted by Everfree Northwest throughout the year.
These may include concerts, parties, or other family friend social gatherings.
Work with Street Team to properly advertise sub-events and advertise EFNW at each sub-event.

Charity

Charity Staff

Staff the Silent Auction.
Assist with the Charity Donation Bins.

Foal Events

Foal Events Staff

Staff the Foal Room at the con.
Assist with running Foal Programming Events at-con.

Tabletop Gaming

Tabletop Gaming Staff

Staff the Tabletop Gaming Room at the con.

Art Track

Arts and Crafts Staff

Keep the Arts & Crafts room well stocked, ensuring that all of the attendees are having a great experience.
Monitor the room for the safety of younger children and other attendees.
Must be able to interact with children, as well as navigate tight spaces in a cluttered room.
A friendly attitude and welcoming appearance are essential.

Guest Relations

Autographs

Autograph Room Staff

Ensure a safe environment for Guests operating within their contractual obligations for autograph and picture attendee interaction.
Plan for and procure Autograph supplies and approved Guest signature cards, stocking to appropriate levels.
Ensure that Autograph supplies are available and that Guests have their signature cards for each Autograph session.
Collect and handle money in a manner consistent with proper business practices for accounting and fulfilling contractual obligations with convention Guests and attendees.
Make an accurate accounting and reporting of all money collected and distributed through Autograph activities. (This is in addition to the further accounting done by the Con Chairs/Pegasi Board.)
Be familiar with autograph and picture taking policies and enforce autograph and picture taking policies as set forth by the convention and Guest contracts.
Be aware of and communicate, as appropriate, the terms and prices for each Guest.

Green Room

Green Room Staff

Work with the Green Room Lead to ensure a safe environment, away from the convention attendees, for each group of convention Guests.
Provide food, snacks, drinks, entertainment materials, and related items to guests during the con.
Keep Green Rooms clean including removal of trash, upkeep of bathroom facilities, seating arrangements, and appearance of food presentation.
Maintain a professional attitude and appearance when working with Guests and addressing their needs.

Human Resources

Hospitality

Hospitality Staff

Help make sure Hospitality Lounge is set up and maintained during the convention.
Provide food/drinks to staff members during the convention.
Make sure food/drinks do not leave the Hospitality Lounge.

Information Technology

Registration

Registration Staff

Prepare badges prior to con.
Assist with the processing of badge pick-up at con.
Assist with successful delivery of perks to high tier badge holders.
Assist with ADA badge distribution.

Operations

Driver Lead

Must have an up to date driver's license (CDL Preferred, Class B Interstate IDEAL).
Solicit, confirm, and keep in contact with vehicles/drivers to transport supplies to the convention on Thursday and from the convention on Sunday and Monday.
Coordinate Drivers to be sure equipment is moved from the storage space to the convention space in an organized manner during load-in and load out.
Deploy Drivers to run errands to areas around the convention space to pick up supplies that may be needed, including food, water, and other emergency supply runs.
Create schedule for Driver staff, to ensure proper staff presence at all hours.

Driver Staff

Run errands to areas around the convention space to pick up supplies that may be needed.
Move equipment between the storage space and the convention space during load in and load out.
Must have an up to date driver's license (CDL Preferred, Class B Interstate IDEAL).

Volunteer Hub Staff

Manage Volunteer Hub
Answer questions from staff and potentially attendees.
Help coordinate message transfer between departments.
Manage the radios at-con and make sure they are charged at the end of the day.
Take requests from other departments to pass on to Directors/Leads as needed.

Logistics

Logistics Lead

Inventory items in storage facility after the convention, comparing actual supplies with recorded inventories from departments before leaving the convention space.
Receive order requests for equipment from departments during the year. Work with Con Chairs/Pegasi Board to order items not already owned by the convention.
Maintain and update the Inventory database.
Receive inventory list from Operations Director to collect only necessary items from storage for transport to the convention
Organize transportation of all needed supplies from the storage to the venue, ensuring that all convention assets necessary for the con weekend get successfully transported to the Hotel.
Keep in contact with Driver Lead to transport supplies to the convention on Thursday and from the convention on Sunday and Monday.
Directs the volunteers from other departments to load, unload, and do general set-up on Thursday.
Direct volunteers to pack and tear down on Sunday.
Create schedule for Logistics staff, to ensure proper staff presence at all hours.

Logistics Staff

Assist Logistics Lead.
Aid with organizing and inventorying storage unit throughout the year.

Information Desk

Information Desk Staff

Run the Information Desk.
Provide assistance to con goers, including books, lanyards, and general information. Experts in everything that has to do with the venue and history of the convention.
Able to direct staff as well as attendees.
Has phone numbers for each convention room in use during the con.

Public Relations

Announcement Lead

Check Public Relations Calendar for announcement requests from staff.
Schedule/approve announcements, ensuring each has adequate time in the public view before the next.
Stagger application and contests openings.
Post announcements to all social media outlets simultaneously (DeviantArt, Facebook, MLPForums, Twitter, Tumblr).
Contact social media sites outside of EFNW prior to the announcement going live (Equestria Daily, Horse News, etc.).
Provide final proofing of announcements before posting.

Tumblr Staff

Check Tumblr page regularly (several times a week).
Interact with attendees on a daily basis, including answering questions.
Monitor reblog comments and tags on posts.
Monitor asks and submissions.
Maintain a positive environment and attitude on social media.

Street Team

Street Team Staff

Made up of volunteer staff.
Made up of volunteer attendees.
Deployed by Street Team Lead to be most effective.

Royal Guard

Celestial Guard Staff

Represent the public face of EFNW.
Interact with attendees, aiding them with directions and other questions.
Patrol the venue during the day to ensure attendees are having good, clean, fun, and reduce opportunities for harmful shenanigans.
Respond to any security threats or emergency situations while on duty.

Lunar Guard Staff

Represent the public face of EFNW.
Interact with attendees, aiding them with directions and other questions.
Patrol the venue at night to ensure attendees are having good, clean, fun, and reduce opportunities for harmful shenanigans.
Respond to any security threats or emergency situations while on duty.

Line Management

Line Management Staff

Maintain clear, efficient line organization during the con.
Ensure that lines are clearly delineated before con doors open (tape on floor, signage, etc).
Ensure that attendees always know where to go or stand if they want to attend an event.
Ensure Foals, Special Needs, Sponsors, Patrons, and high tier badge holders all have fast pass/front of line access.
Assuming lines are properly managed and all is well, entertain the guests as they wait!

Productions

General Productions Staff

If none of the other jobs in productions seem to fit you exactly, but you still want to work with Audio, Video, or Lights for Everfree Northwest 2017, go ahead and apply here and we’ll find a place for you.